Privacy notice

Effective 27 September 2026

Who I am

This website belongs to Ritual Media and Productions Ltd., trading as Ritual Media, a video production studio on Long Island, New York. Mailing address: 418 Broadway STE R, Albany, NY 12207, United States. For anything about your information, email me at info@ritualmediapro.com.

What this notice covers

This website, ritualmediapro.com, its cookies, email you send me, the Midnight Set wishlist alert, the Midnight Set music interest form, and the music permissions that may follow it.

What I collect, and why

When you email me. Your email address and whatever you write, so I can reply and, if we work together, do the work. I keep these emails only as long as the enquiry or the work needs them, unless the law asks me to keep them longer.

The Midnight Set wishlist alert. Your email address, and only if you type it into the signup form. I use it for one thing: one email on the day Midnight Set's Steam page opens for wishlists. I send it because you asked for it (your consent). After you sign up you get a confirmation email; if you don't click its link, you're not added and you won't hear from me. Giving your email is optional: without it you simply don't get the alert. The alert is for people aged 16 or over.

The Midnight Set music interest form. If you make music and fill in the music form on the Midnight Set page, I collect your name, email address, artist or band name and the link to your music, plus anything you choose to add: the kind of music you make, who controls its rights, and any other links or notes. I use them for one thing: to contact you about possibly using your music, with written permission, on the radio in Midnight Set. I keep them because you ticked the box saying I can (your consent), and you can withdraw that at any time. They aren't added to the wishlist alert or to any mailing list, and I don't send you marketing from them. The form takes links, not files. Giving these details is optional: without them I simply can't contact you about music. The form is for people aged 18 or over.

Music permissions. If I write to you about using your music on the radio in Midnight Set, I'll ask you to fill in a rights form and, if it goes ahead, to sign a permission. Then I collect what those contain: the names, email addresses, shares, society (PRO) and IPI numbers of you and of any other writers, performers, publishers and labels you list; your distributor and Content ID details; the signed agreement and any consent pages; and any contract wording you send. I use them only to check and record permission for music in Midnight Set, credit the artist and answer claims about the music, for example on players' videos. I keep them because the agreement needs them, and so I can show the permission exists if it's ever questioned. Your credit (artist name, track title and link) appears publicly in the game and wherever Midnight Set lists the radio's music. Contract wording you send stays confidential. If someone names you on a rights form, this is how I use your details, and you have the same rights over them.

Visits to this site. Squarespace, which runs the site, keeps basic statistics about visits. Google Analytics (visit statistics) sets its cookies only if you choose Accept in the cookie banner; until then it receives only a signal that a page was viewed, with no cookie or identifier that links your visits. Google Ads (whether my ads bring people here) runs only if you choose Accept.

Who handles your information

Squarespace hosts this site, stores the addresses left for the wishlist alert and the entries sent through the music interest form, and sends the wishlist confirmation email.
Google checks the wishlist and music forms for spam with reCAPTCHA, which looks at information about your device and how you use the page (Google's Privacy Policy and Terms of Service apply). On the day of the alert, Google Workspace and Google Groups deliver the one email. Google Workspace, which runs my studio's email, also receives a copy of each music interest form entry. Google Analytics and Google Ads work as described above.
For music permissions only: the other rights owners of the same track; when a claim on a video needs releasing, the company that made the claim (usually a distributor, label, publisher or administrator) and the platform involved, which see only the parts that show the permission, without anyone's contact details; my legal advisers; and a court or authority where the law requires it. Google Workspace, which runs my studio's email, holds the rights forms and signed agreements. If the agreement passes to another company, as it allows (one that takes over Midnight Set or my business, publishes Midnight Set, or is under the same control as mine), the records go too, on the same terms.
Nobody else. I don't sell your information, and I don't share it except as this notice says.

Where it's held

In the United States, by Squarespace and by Google. Squarespace and Google transfer it under the EU-U.S. Data Privacy Framework and its UK Extension, and under the European Commission's Standard Contractual Clauses with the UK Addendum.

How long I keep it

Wishlist alert: the list, the contacts and the email group are deleted 60 days after the one email, so that "remove me" requests keep working until then. The file used to send the email is deleted the same day. The date you confirmed your signup is kept with the list and deleted with it.
Music interest form: each entry is deleted within two years of when you send it, or sooner if you ask, together with its copy in my email. If I write to you about using your music, what I keep from then on is under "Music permissions" below.
Music permissions: a rights form for a track where no permission is signed, any partly signed agreement or consent page, and anything sent with them, are deleted within two years of when you send them, or sooner if you ask. If a permission is signed, I keep the signed agreement, the rights form, any consent pages and what came with them for the life of the permission, including any part of it that continues after the agreement ends (for copies of the game players already have, and videos already made), and then for six years, New York's time limit for contract claims. Then I delete them.
Emails to me: as long as the enquiry or the work needs them.

Your choices

Change your mind any time. Email info@ritualmediapro.com, or reply to the alert, and I'll remove you within 10 working days. The alert email also carries a link to leave the list yourself.
The music form. Email info@ritualmediapro.com and I'll delete what you sent, and its copy in my email, within 10 working days.
Music permissions. Email info@ritualmediapro.com to see what I hold about you, or to have it corrected or deleted, and I'll act within 10 working days. The one thing I can't delete on request is what a signed agreement needs me to keep to prove the permission, for as long as "How long I keep it" says.
Your rights. You can ask what I hold about you, ask me for a copy of it to take elsewhere, and ask me to correct it, delete it or stop using it. If you're in the UK or the EU you can also complain to your data protection authority (in the UK, the Information Commissioner's Office).
Cookies. The banner lets you accept all, decline all or choose. Cookies the site needs to work, including the one that remembers your choice, are always on. Analytics and advertising cookies are set only if you accept, and you can change your choice any time from the cookie settings at the bottom of the page.
Do Not Track. This site doesn't change what it does for browser Do Not Track signals; the cookie banner is where you choose.

Children

This site isn't aimed at children. Please don't sign up for the Midnight Set alert if you're under 16, or send the music interest form if you're under 18.

Changes

If this notice changes, the date at the top changes too. I won't use your email address for anything new without asking you first.